Industry Module
Manage Your Rental Fleet with Precision
From heavy machinery to AV equipment, Prokaar tracks your assets, visualizes your booking calendar, and automates your daily or hourly rental invoices.
See Prokaar Rental ERP in Action
Watch how easy it is to manage bookings and dispatch equipment.
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Rental Fleet Walkthrough
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Common Rental Business Challenges
Are these operational headaches shrinking your rental margins?
⚠️ Double Bookings
Promising the same equipment to two different clients because you rely on a manual whiteboard or confusing spreadsheet.
⚠️ Lost Track of Assets
Not knowing which job site a specific asset is currently deployed at, leading to stolen or missing equipment.
⚠️ Unbilled Damages
Clients returning damaged equipment, but because there was no documented check-out condition, you cannot bill them for it.
⚠️ Breakdowns on Site
Equipment failing at the client's site because preventive maintenance schedules were missed or ignored.
⚠️ Manual Contracts
Forcing clients to physically sign paper rental agreements, which slows down the dispatch process.
⚠️ Inaccurate Late Fees
Clients returning equipment late, but your billing team failing to accurately calculate the hourly or daily penalty.
⚠️ Third-Party Chaos
Losing track of inventory that you have sub-rented from other vendors to fulfill a large client order.
⚠️ Messy Deposit Returns
Forgetting to return security deposits to clients on time, leading to bad reviews and frustrated customers.
⚠️ Depreciation Blindness
No structured way to track the real depreciation cost of each rental asset, making it impossible to set profitable rental rates.
Why Choose Prokaar for Rentals?
Maximize your equipment utilization and guarantee accurate billing for every single hour rented.
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Visual Booking Calendar
A drag-and-drop Gantt chart interface showing exact availability, preventing double-bookings instantly.
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Real-time Asset Tracking
Track every serial number. Know exactly which client has the item, when it's due back, and its entire rental history.
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Preventive Maintenance Alerts
The system automatically flags equipment for servicing after a set number of rental days or operating hours.
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Automated Rental Invoicing
Automatically calculate complex billing including daily rates, weekend rates, and late return penalties.
What Rental Fleet Owners Say
"Prokaar's visual calendar eliminated our double-booking problem completely. We've increased our fleet utilization by 25% just by having better visibility of our assets."
- Vikram Singh, Owner - Heavy Equipment Rentals
"We were losing lakhs in unbilled damage costs. Since we implemented Prokaar's digital check-out photos and condition reports, every damage is documented and billed accurately."
- Meena Agarwal, Operations Manager
Frequently Asked Questions
Yes. You can stick barcodes or QR codes on your equipment. When dispatching, simply scan the asset using your phone to automatically generate the delivery challan.
Yes. Drivers can use the app to view delivery locations, scan equipment upon drop-off, and capture the client's digital signature right on their screen.
Absolutely. The system emails a link to the client where they can read the terms and conditions and apply their e-signature before the equipment is dispatched.
If you are out of stock, Prokaar allows you to create a "Sub-Rent" purchase order to your vendor, track their item as temporary inventory, and seamlessly rent it out to your client.
Yes. You can log security deposits on the contract. When the equipment is returned safely, the system prompts you to issue the refund or allows you to deduct damage charges from the deposit.